Terms and Conditions

To confirm a booking, a non-refundable deposit of 30% of the total trip cost per person is required at the time of booking. A booking is considered confirmed only after we receive the deposit and issue an official booking confirmation email or receipt. You must provide full passport details, emergency contact information, and relevant medical history at least [e.g., 30 days] prior to arrival.

The remaining balance must be paid 14 days before trip departure. Payments can be made via bank wire transfer, credit/debit card, or cash (in major currencies accepted in Nepal). Any bank fees, wire charges, or credit card transaction fees (typically 3.5%–4%) are the responsibility of the client.

All cancellations must be made in writing via email. The following cancellation fees apply based on the date of written notification prior to trip departure: 30+ days prior: Loss of deposit. 15–29 days prior: 50% of total trip cost. 0–14 days prior / No-Show: 100% of total trip cost (No refund).

No refunds or compensation will be given for any unused services, accommodation, meals, or activities if you leave a tour/trek early—whether voluntarily, due to illness, injury, or for any other reason.

We reserve the right to cancel any trip due to force majeure, political instability, severe weather, natural disasters, or unforeseen circumstances beyond our control. In such cases, we will offer an alternative trip or a full refund minus unrecoverable administrative expenses/permits already issued.

Comprehensive travel and medical insurance is mandatory for all clients participating in trekking, peak climbing, or outdoor adventures in Nepal.

Your policy must explicitly cover high-altitude trekking/climbing up to the maximum elevation of your itinerary (e.g., up to 6,000m+ for peak climbing), emergency medical evacuation (including helicopter rescue), medical expenses, trip cancellation, and lost luggage.

You must provide proof of valid insurance prior to setting out on your trek or climb. Failure to do so may result in cancellation of your booking without refund.

Your passport must be valid for at least 6 months beyond your intended departure date from Nepal.

Obtaining a Nepalese tourist visa is the sole responsibility of the client.

The Company will process necessary trekking permits (e.g., TIMS, National Park / Conservation Area permits, Peak Climbing permits). You must provide accurate passport copies and photos promptly to facilitate permit issuing.

Trekking and peak climbing in Nepal require a suitable level of physical fitness and health. It is your responsibility to select a trip appropriate to your capabilities.

You must inform us of any pre-existing medical conditions, allergies, or physical limitations prior to booking.

Our guides reserve the right to prevent any client from continuing a trek or climb if, in their professional judgment, the client’s physical or mental condition poses a safety risk to themselves or the group.

High-altitude trekking, peak climbing, jungle safaris, and adventure activities involve inherent risks including altitude sickness (AMS), extreme weather, landslides, avalanches, wildlife encounters, difficult terrain, and flight delays.

By booking with us, you voluntarily assume all risks associated with participation in these activities.

Fusion Expeditions, its directors, employees, and local partners shall not be held liable for personal injury, illness, death, loss/damage to personal property, or financial losses caused by events beyond our reasonable control or inherent risks of outdoor adventures.

Mountain weather in Nepal (e.g., Lukla, Jomsom, Pokhara flights) can cause unexpected flight cancellations or delays.

We reserve the right to alter itineraries, accommodation, or transport modes in the interest of client safety, weather conditions, or unforeseen events.

Any extra expenses incurred due to weather delays, extended stays, flight rescheduling, or emergency evacuations are the sole responsibility of the client.

Clients are responsible for bringing appropriate clothing and equipment as specified in the packing list. Specialized technical gear for peak climbing must meet safety standards.

While our porters/staff handle your luggage with care, we are not liable for damage or loss of personal belongings during transport.

Clients must comply with Nepalese laws, local customs, and environmental guidelines (e.g., Leave No Trace principles).

You agree to respect local communities, culture, and fellow travelers. Disruptive or dangerous behavior may result in immediate termination of your trip without refund.

These Terms and Conditions shall be governed by and construed in accordance with the laws of Nepal. Any legal disputes arising out of or in connection with our services shall be subject to the exclusive jurisdiction of the courts of Nepal.

By checking the "I agree to the Terms and Conditions" box on our booking form, you acknowledge that you have read, understood, and agreed to all the terms outlined above.